Tag: Google Docs

Five Uses for Google Docs Besides Essay Writing

Over the last sixteen years I’ve used Google Docs and had students use Google Docs for lots of activities besides just writing essays. I’ve used Google Documents to facilitate analysis of primary sources, to create charts and diagrams, to facilitate group note-taking, to publish simple webpages, and to make collaborative task lists. All of those […]

How to Add Audio to Almost Anything in Google Workspace

Mote is a great tool for adding audio comments to Google Docs, Google Classroom, and Google Slides. You can also use Mote to add audio to Google Forms and insert audio into Google Slides with just one click. Mote also lets you record audio messages to share directly in Gmail and or via QR codes. All of […]

How to Scan and Search Handwritten Notes in Google Keep and Docs

In this week’s Practical Ed Tech Newsletter I shared a couple of studies that support the benefits of handwriting notes over typing notes. In the newsletter I also shared a couple of tips for digitizing handwritten notes. One of the things that I mentioned was using Google Keep to digitize handwritten notes.  Google Keep’s free mobile […]

A New Google Bard Feature

Bard is Google’s alternative to ChatGPT. If you haven’t tried it yet, watch this video that I made in March and then give it a try.  The newest feature added to Bard makes it easy to quickly transfer the transcript of your Bard chat into a Google Document. All you need to do is simply […]

Changes are Coming to Your Favorite Google Workspace Tools

If you opened a new Google Document today you might have seen a new little clock icon appearing in the upper-right corner of the screen. But if you didn’t see it, don’t worry because you will start seeing it before too long. That clock icon is one of the updates coming to Google Docs, Slides, […]

Three Tips for Math Teachers & Students Using Google Docs

Last weekend a reader reached out to me for advice on helping her students write equations in Google Docs. The add-ons she had tried were either too confusing or too expensive to use with all of her pre-Algebra and Algebra I students. My suggestion was to try having students just use the special characters menu […]

The Google Docs Features Starter Pack

I recently published a playlist of 76 Google Docs tutorials. But you certainly don’t need to use all of the features of Google Docs demonstrated in that playlist let alone watch all of the videos. In fact, I’m often asked for a list of the “must-know” features instead of all of the “could use” features. […]

How to Set Expiration Dates for Google Docs

Setting access expiration dates is one of the many “hidden” or frequently overlooked features of Google Documents. This is a feature you can use when you want to share a Google Document with a person or group of people for a limited time. By setting an expiration date you can grant access for as little […]

75 Google Documents Tutorials

Last week I published a new tutorial about how to add footnotes to Google Documents. After publishing it I decided that it was time to continue on my quest to bring some better organization to my YouTube channel. The next step in that quest was to create a playlist of my Google Documents tutorials.  I […]

How to Add Footnotes to Your Google Documents

When it comes answering tech support questions it is often easier to show the solution with a screencast video than it is to write directions. That’s why I made this screencast video when earlier this week I was asked “how can I add footnotes into my Google Documents?” In the video I show where to […]

How to Add Checkboxes to Tables in Google Docs

Earlier this week when I was looking back at The Super Book of Web Tools for Educators I noticed that Google Docs was still a beta product back when that book was written. Google Docs has come a long way since then. Today, Google Docs is packed with some many handy little features that it’s […]

Why You Should Clean Your Phone

When was the last time you looked at your phone? According to my site analytics there’s at least a 55% chance that the answer to that question is “right now.” But when was the last time you looked at all the stuff that’s on your phone? How many files do have you that downloaded (knowingly […]

How to Use Voice Typing in Google Slides

Google recently improved the voice typing function in Google Docs and Google Slides. The tools work in the same way as before, but the voice recognition and accuracy is better than it has been in the past. If you’ve never tried voice typing in Google Slides, watch this new video to see how it works.  […]

5 Google Docs Features You Might Have Overlooked or Forgotten About

Google Documents has been around so long now that some of us who have been using it from the start may have forgotten about some features. I did that just the other day when I “remembered” to use the version history to go back and look at a some edits that I had made to […]

Best of 2022 – Overlooked Google Docs Features

As I do at this time every year, I’m taking the week off to ski and play with my kids, shovel snow, and generally not think about work. I have some of the most popular posts of the year scheduled to republish this week. New posts will resume in the new year. As Google Docs […]

Tips for Managing Google Drive Folders

A couple of mornings ago a reader asked me to help her figure out how a Google Doc she didn’t remember sharing was accessed by a colleague. After ruling out that her account had been compromised I discovered that the document in question was part of a shared Google Drive folder. The document was created […]

How to Set Notifications for Individual Google Documents

Google Drive has long let you receive email and desktop notifications for edits and comments to your shared Google Docs. Unfortunately, it was an “all or nothing” setting. In other words, you could either receive notifications or not receive notifications for all documents. Recently, Google Docs was updated so that you can now set notification […]

Write With Emojis in Google Docs

Earlier this week Google added a new emoji option into Google Docs. The new option enables you to type @ followed by an emotion to add an emoji into a sentence in your Google Documents. For example, you can type “@smile” to generate a list of smiley emojis that you can pick from to insert […]

Three Google Workspace Updates to Note This Week

Just about every week Google makes updates to Google Workspace. Some only affect administrators of Google Workspace domains while others affect all end-users of Google Workspace products. This week there were three Google Workspace updates that teachers and students should note.  More Accessibility Controls People who use screen readers, magnifiers, and braille now have more […]

Google Docs, Slides, and Forms Accessibility

As the new school year approaches and you start to update some of your old Google Docs, Slides, and Forms take a moment to assess the accessibility of those materials. And if necessary, it’s fairly easy to improve the accessibility of your Docs, Slides, and Forms.  Google DocumentsGoogle Documents has some built-in accessibility options that […]

Custom Tables in Google Docs

Earlier this year Google added new table templates into Google Documents. Those templates include tables for project management and checklists. While those templates are good, there are still times when you might be better off creating your own custom tables in Google Documents. Today, there are more table customization options in Google Docs than ever […]

Best of 2022 So Far – Dropdowns in Docs

I’m taking the rest of the week off. While I’m gone I’ll be republishing some of the most popular posts of the year so far.  A couple of weeks ago I shared some information about the new project planning templates in Google Docs that include dropdown menus. Today, I’d like to share how you can […]

Five Ways to Work With PDFs in Google Drive

Some of the questions that receive more than frequently than others revolve around working with PDFs. The answers that people are looking for are often “hidden” in plain sight. Case in point, just uploading a PDF to Google Drive gives you a handful of ways that you can work with it.  In this new video […]

New Google Docs Features You Might Have Missed

This spring (fall for my friends in the southern hemisphere) Google has added some new features to Google Docs. I’ve written about a couple of them in the last month. There are others that I haven’t covered until I published this new video.  Watch Five New Google Docs Features You Might Have Missed to learn […]

Add Dropdown Menus Into Sentences In Google Docs

A couple of weeks ago I shared some information about the new project planning templates in Google Docs that include dropdown menus. Today, I’d like to share how you can also insert dropdown menus into any part of a Google Document without using a template.  It is possible to add a dropdown menu into any […]

New Google Docs Templates for Project Management

For years I’ve used tables in Google Documents to help students organize group notes and to keep track of who is doing what in group projects. On Monday Google introduced some new table templates that can be used for those same purposes. The new table templates in Google Docs appear to have been developed with […]

How to Download and Reuse Google Drive Files

Yesterday I published a post about using Google Takeout to download the contents of your Google Workspace account before leaving a job. If you only want or need a handful of files, there is an easier option than using Google Takeout. That option is to simply download the individual files in your Google Drive account […]

A Better Way to Update Charts in Google Slides and Docs

Google Forms provides handy charts and graphs summarizing responses to the questions within your form. Those charts and graphs can be embedded into Google Slides, Google Docs, and Google Drawings. This week Google made it easier to make sure you have the latest version of those embedded charts and graphs in your Slides, Docs, or […]

Five Frequently Forgotten Google Docs Features

Perhaps it’s just me, but do you ever feel like you’ve been using Google Docs for so long that you forget about the basics until you need them? For example, the other day when a friend asked me about options for sharing a Google Doc with someone who didn’t use Google Docs I completely blanked […]

Ten Overlooked Google Docs Features for Students and Teachers

As Google Docs has improved and added more features over the years some of those features get forgotten or just plain overlooked. Just because those features don’t jump out, doesn’t mean they’re not helpful to students and teachers. In this new video I highlight ten of my favorite “overlooked” Google Docs features for students and […]

Citing Sources in Google Docs and Word Docs

The other day I sarcastically Tweeted, “can you imagine if we let students cite sources the way that ESPN lets reporters name anonymous sources?” My Tweet was in response to ESPN’s somewhat botched reporting of Tom Brady’s retirement from playing in the NFL. Tweeting that question did prompt me to dig up some tutorials on […]

How to Prevent Printing of Shared Google Documents

At the end of yesterday’s post about adding watermarks to Google Docs I included a reminder that you can disable printing options for when you share a Google Document. Disabling the printing option is helpful when you want to improve the security of a document that you share with someone else for review. For example, […]

How to Add Watermarks to Google Docs

Late last year Google finally added a built-in option for adding watermarks to Google Documents. Unfortunately, that option only allowed you to use images as watermarks and the implementation of those watermarks was a bit clunky. Thankfully, last week Google added a new option for using text as the watermark in Google Documents.  The new […]

Try Screencastify & Google Keep for Adding Comments to Google Docs

On Sunday evening I got an email from someone who had seen my videos about Mote and wondered if there was something similar for adding video comments to Google Docs. One of my suggestions was to try the e-Comments Chrome extension which I reviewed last spring. Another option is to use a combination of Screencastify […]

How to Record and Embed Audio in Google Docs

Last Friday I published a video about all of the things that can be done in Google Workspace when you have the Mote Chrome extension installed. The latest of those things is the ability to record audio and embed it directly into your Google Documents. When you do this you’re able to play the audio […]

Best of 2021 – How to Find Public Google Workspace Files

As I do every year, I’m taking this week as a break from publishing new blog posts and will be republishing some of the most popular posts of the year. Here’s one from May.  Last week I published an animated GIF of how to search by domain to find publicly shared Google Workspaces files. Over […]

Best of 2021 – Interactive Checklists in Google Docs

As I do every year, I’m taking this week as a break from publishing new blog posts and will be republishing some of the most popular posts of the year. New blog posts will resume on January 1st.  This week Google announced more than a dozen updates to Google Workspace products. Included in those updates […]

How to Create Google Docs and PDFs With Hyperlinked Chapters

A kind reader who purchased my new ebook asked me how I was able to create the hyperlinked sections within the ebook. There are a couple of ways that it can be done, but the way that I did it is built into Google Documents.  Like nearly every document that I create, I created 50 […]

How to Use Google Keep as a Comment Bank

Last week I had a reader ask me if there was a way to have a comment bank in Google Documents without using Chrome extensions or Google Classroom. My suggestion was to try using Google Keep as a comment bank in Google Documents.  To use Google Keep as a comment bank in Google Keep you […]

An Easy Way to Quickly Add Voice Notes to Google Docs

Yesterday morning I published The Easiest Way to Add Narration to Google Slides. In that blog post I featured a Chrome extension called Mote. Mote, as I’ve mentioned in the past, can be used for adding audio to a bunch of Google Workspace tools including the comments on Google Documents.  In this short video I […]

Helpful New Table Options in Google Docs

This week Google added a handful of helpful new features for customizing tables in Google Documents. A couple of the new features are things that I’ve wanted for years.  The first new feature that I’m excited about is the option to specify that a table row not be split at a page break. Making that […]

Google’s Favorite Chrome Extensions of the Year

On The Keyword Google has announced their favorite Chrome extensions of the year. I have no idea what the criteria was to be included in the list. That said, I took a look at the list and noticed that some of Google’s favorite Chrome extensions are also some of my favorite Chrome extensions. Those favorites […]

Display a Timer With a Google Document

Earlier this week a reader of my weekly newsletter emailed me to ask for advice on how to display a document and countdown timer on the same screen. The idea being that the document is displayed on a large screen via an LCD projector or Chromecast and a small timer is also displayed. The document […]

Three Updated Google Docs Features

Over the last month or so Google has added some handy new features to Google Docs. I’ve written about them as they were announced by Google. But if you would like to see how they work, watch this new short video.  In the video you will see the following Google Docs features that have been […]

Take a Look at Your Google Docs Activity Dashboard

The activity dashboard is one of the “hidden” or overlooked features of Google Docs that I use on a fairly regular basis. It’s a handy little feature to use whenever you’re sharing a document, but is particularly useful when sharing with more than one other person. Through the activity dashboard you can see who the […]

Google Docs Gets an Improved Citation Option

For a few years I recommended EasyBib’s Google Docs add-on for creating citations and bibliographies in Google Documents. I got away from it when it started to get glitchy. What I always liked about it was that it had an integrated resource search that made it easy to quickly look up books and websites then […]

Accessibility in Google Docs and Slides

On Saturday morning I published a video about word art, fonts, and special characters in Google Docs and Slides. Later in the day someone Tweeted at me to “make sure the fonts are accessible.” I replied with a section of my free Practical Ed Tech Handbook that is dedicated to accessibility. An excerpt of that […]

Tips on Word Art, Fonts, and Special Characters in Google Docs and Slides

Earlier this week I received an email from a reader who wanted some advice to pass along to colleagues about using custom fonts in Google Docs. I made this short video to lend some assistance. Before you watch the video there are a few things to note about fonts in Google Docs and Slides.  Unfortunately, […]

A Helpful New Feature for Formatting Google Docs

Google Docs users who regularly create multiple page documents will be happy to learn that Google is adding a new page break feature to Google Docs. The new page break option will let you insert a page break before any new paragraph. This means that you’ll no longer have to manually insert spaces to create […]

How to Add Watermarks to Google Documents

Earlier this week Google announced that a new watermark feature would soon be added to Google Documents. That new feature appeared in one of my Google accounts this morning so I immediately gave it a try. The new watermark feature in Google Docs is very easy to use. In this short video I demonstrate how […]

Two New Google Docs Features to Note

This week Google announced the addition of two new features in Google Docs. Both new features will be welcomed by teachers and students.  The first new feature is an increase in the size of the comments box in Google Docs. Currently, the comments box accomodates 35 characters before a new line is created. The new […]

How to Cite Sources in Google Docs

At the beginning of every school year I like to revisit some topics with my students to which they always say, “we learned this last year.” One of those topics is citing the sources of the information that they use in their writing and in their presentations. It never hurts to review this information with […]

Comics, Docs, and Posters – The Week in Review

Good morning from Maine where we’re getting ready for a weekend of fun. We’re planning to go for a little hike and do a little fishing. I hope that you have something fun planned for your weekend as well.  This week I hosted a couple of professional development webinars for schools. If you’re interested in […]

Five Google Docs Activities Besides Just Writing Essays

Over the last fourteen years I’ve used Google Docs and had students use Google Docs for lots of activities besides just writing essays. I’ve used Google Documents to facilitate analysis of primary sources, to create charts and diagrams, to facilitate group note-taking, to publish simple webpages, and to make collaborative task lists. All of those […]

A Tip for Structuring Group Notes in Google Docs

Fourteen years ago when I first started using Google Docs with students I got the idea to have my whole class take notes on the same document. It sounded good in my head on my drive to school. In practice it was a disaster as my students were quickly frustrated by accidentally writing over each […]

Getting Started With Google Drive and Google Docs – Everything You Need to Know

This week I’m releasing a series of videos designed for new Google Workspace users. All of the videos will be published on my YouTube channel throughout this week and next week.  The first videos in the series is Getting Started With Google Drive – Settings and Uploads. This video explains how to adjust the display of […]

21 Google Docs Features You Should Know How to Use

This week I’m releasing a new series of videos covering everything a new Google Workspace user needs to know. The videos will be released throughout the week on my YouTube channel. I actually teased the series a little bit on Friday when I published two videos detailing twenty-one features of Google Docs that all users […]

Wordtune – One of My New Favorites in 2021

I’m taking this week to recharge and get ready for the next session of the Practical Ed Tech Virtual Summer Camp. For the next few days I’m going to highlight some of my favorite new and new-to-me tools so far this year.  Wordtune is a Chrome extension that will make suggestions on how to change and or improve […]

How to Create Interactive Checklists in Google Docs

This week Google announced more than a dozen updates to Google Workspace products. Included in those updates is a new text box feature in Google Documents. The new text box option can be used to create interactive checklists. Those checklists, just like any other Google Document, can be shared with colleagues and students who can […]

15 Updates Coming to Google Workspace for Education

This week Google announced a bunch of updates that will be coming soon to Google Workspace for Education products. If you missed them, as I did earlier this week, here’s a short summary of the key updates to note. File / Video Security Updates Some shared files in your Google Drive will require using a […]

Sharing vs. Publishing Google Documents

A couple of days ago I Tweeted my video about how to find public Google Docs, Sheets, Slides, and Forms. That Tweet prompted a couple of people to ask me about publishing Google Docs compared to sharing Google Docs and why you’d use one option versus another. To answer those questions I made this short […]

An Easier Way to Share in Google Meet

Last week a new menu option appeared in Google Slides, Docs, and Sheets. That new menu appears just to the left of the share button in Slides, Docs, and Sheets. It’s icon resembles and upload icon, but it’s not an upload option. The new option is to present to a Google Meet meeting. With just […]

How to Overlay Text on Images in Google Docs

Earlier this week Google finally added the option to overlay text on top of images in Google Docs. Since then I’ve had a few people email me to ask for clarification about how that works. The most important “trick” of the process is to write your text before adding your image. Then when you insert […]

New Text Overlay Options in Google Docs

Google has finally added a feature to Google Docs that many of us have been waiting a long time to see. That feature is the ability to overlay text on top of images in Google Docs! For years the only way to work with text and images in Google Docs was to wrap the text […]

Grackle – Check Slide and Document Accessibility

This spring we have some grackles nesting in our hanging plants and in the eve of our covered back porch. Every morning I take a quick look at them when I’m drinking my coffee and letting our dogs out. This morning, looking at one of the mother grackles reminded me of a Google Docs and […]

How to Find Public Google Docs, Slides, Forms, Sheets, and Drawings

Last week I published an animated GIF of how to search by domain to find publicly shared Google Workspaces files. Over the weekend I was asked if I had a video of the process. I didn’t have one, so I made this short one to demonstrate how to use Google’s advanced search function to find […]

Two New Google Workspace Features for Students – Including Saving Google Forms in Progress!

This week Google announced two new Google Workspaces for Education features that are sure to be beneficial to students. Both of the new features are things that teachers and students have requested for years. The first is a new set of citation options in Google Documents. The second is a new “save in progress” option […]

Google Meet Transcripts Automatically Saved as New Google Docs

For Google Meet users one of the easiest ways to improve the accessibility of your live online instruction is to enable captions during your meetings. A transcript of those captions can be quite helpful to students who miss the meeting and or those who want to revisit the highlights of the meeting. Google Meet Transcripts […]

5 Ideas for Using Threadit in School

This is an excerpt of my full article that I published on my other site, Practical Ed Tech.  Threadit is Google’s new tool for recording webcam and screencast videos. The best way to think of it is as “Google Docs meets Flipgrid.” Here’s my preliminary list of five ways to use it in school.  Group […]

Wordtune Helps You Tune Your Sentences

Last week I wrote about a Chrome extension called Wordtune. It’s an extension that will make suggestions on how to change and or improve the structure of your sentences. It will work in a lot of web applications including Google Docs. Google Docs is probably the application in which most students can benefit from using […]

Seven Free Tools That Help Students Format Bibliographies

Back when I was in high school we had to learn how to create bibliographies by working from a template that my history teacher, Mr. Diggs, provided to us. When I went to college, I referred to that template and an early version of The Student Writer to make bibliographies. Today, students have a wealth […]

How to Make a Copy of a Google Doc That Isn’t Directly Shared With You

From time to time I publish charts and other digital hand-outs that I have created in Google Documents. For example, I recently shared this chart comparing student blogging tools and this chart comparing multimedia timeline creation tools. When I share those charts I publish them as Google Documents marked as “view only.” If you want […]

Some of my Favorites – Grackle Slides & Docs

This week is school vacation week here in Maine. I usually take this week off to go ice fishing on Moosehead Lake. Unfortunately, that’s not happening this year. Instead I’ll be “staycationing” and working on some projects around home. While on my staycation I’ll be sharing some of my personal favorite tools. Grackle Slides is […]

How to Quickly Record Audio in Google Slides, Docs, and Classroom

Last week I wrote a short overview of a new Chrome extension called Mote. In that blog post I focused just on the aspect of Mote that lets you record audio in Google Slides. As a slew of people mentioned to me in emails over the weekend, Mote can be used for more than just […]

Google Docs Comments Now Include Autocorrect and Smart Compose

Smart Compose is a feature of Gmail and Google Docs that some people dislike, but I love it. I know that it saves me time when writing responses to emails. I also use it in Google Docs when I’m writing lesson outlines and find that it’s helpful there, most of the time. That’s why I […]

Three Ways to Share Docs in Google Classroom – When to Use Each Method

As I do every year, I’m taking this week off from writing new blog posts. This week I’ll be re-running a few of the most popular posts in 2020.  As you might guess, I’m getting flooded with requests for help with all kinds of things related to online teaching and learning. I’m doing my best […]

Mix Landscape and Portrait Layouts in Google Docs

If you have ever wanted to use landscape and portrait layouts in the same Google Document, you’re going to like the latest announcement from the Google Workspaces blog (Google’s official place to announce updates to Google Docs). Starting today and by the end of January all Google Docs users will be able to mix and […]

Seven Tools for Creating Word Clouds

This morning I received an email from a reader who was looking for an alternative to ABCya’s word cloud generator. ABCya’s word cloud generator was a good one. Unfortunately, it is no longer available. Here are some other word cloud tools to try.  Uses for Word Clouds: Word cloud generators can be useful in providing […]

Five Free Tools That Help Students Format Bibliographies

When I was in high school we had to learn how to create bibliographies by working from a template that my history teacher, Mr. Diggs, provided to us. When I went to college, I referred to that template and an early version of The Student Writer to make bibliographies. Today, students have a wealth of […]

The Week in Review – Maps, Docs, and Games

Good morning from Maine where it is cold, but clear. The leaves are rapidly changing color and falling to the ground. There is a significant amount of raking time in my near future. The only good thing about having to rake leaves is that my daughters love to jump in leaf piles. Earlier this week […]

How to Share Sections of Google Docs in Google Classroom – And Why You Might Do That

Yesterday a reader sent me an interesting question about Google Docs and Google Classroom. She wanted to know if there was a way to share just one of a few pages of a Google Doc with her students via Google Classroom. One solution would be to copy the content of that one page and paste […]

How to Create Citations and Bibliographies in Google Docs – No Add-ons Required

For years I used the Easy Bib add-on to add citations and create bibliographies in Google Docs. A couple of weeks ago Google added an updated citation tool to Google Docs that makes the Easy Bib add-on redundant. With the latest update to Google Docs you can now create MLA, APA, and Chicago style citations […]

G Suite Becomes Google Workspaces – What’s That Mean for You?

Yesterday, Google announced a rebranding of G Suite. G Suite will now be called Google Workspaces. That change is happening now for some domains, but won’t happen until months from now for G Suite for Education users. The change from G Suite to Google Workspaces appears to be designed entirely for business users and doesn’t […]

How to Add Shapes and Drawings to Google Docs

Yesterday morning I had a colleague come into my classroom to ask me how she could create a document that had some arrows and boxes in it. Basically, she was trying to replicate and then slightly modify a diagram she’d seen in a textbook. I showed her a couple of methods for doing this. I’m […]

Using Google Docs to Lead Small Group Discussions

Last week I received a question from a reader who wanted to know if I had any ideas for running small group discussions in a socially distanced classroom. Here’s what he wrote:  We are back in person at school, but wearing masks and sitting 6 feet apart. I was wondering if you had any suggestions […]

How to Check the Accessibility of Your Google Slides

Yesterday afternoon I saw someone on Twitter ask if there is a way to evaluate the accessibility of a slide presentation. My answer was to try Grackle Slides. Grackle Slides is a Google Slides add-on that will evaluate the accessibility of your presentation and give you suggestions on how to improve the accessibility of your […]

Convert Handwritten Notes Into Google Documents

This week my Practical Ed Tech Tip of the Week newsletter was about tools for digitizing physical notes. There are tools like CamScanner and Office Lens specifically made for that task. There are also tools that have the “hidden” capability to digitize physical notes. One of those tools is Google Drive. When you snap a […]

Google Adds Spanish Grammar Suggestions to Google Docs – But Not for Schools

Grammar suggestions has been one of the best improvements to Google Docs in the last year. So far those suggestions have only been available in English. Yesterday, Google announced that Spanish grammar suggestions are going to be rolling out to Google Docs users over the next couple of weeks. Unfortunately, this feature will not be […]

Sharing vs. Publishing Google Docs

I have published more than 1,000 tutorials on my YouTube channel over the last ten years. Some of those videos feature older versions of tools that many of us every day. This was pointed out to me this week when I was asked if I had a current video covering the differences between publishing and […]

How to Convert a PDF Into a Google Document

On Friday during Two Ed Tech Guys Take Questions and Share Cool Stuff someone asked if there is a tool that I would recommend for converting a PDF into a Google Doc. Fortunately, you can do that without having to use any third-party tools. PDF to Google Docs conversion is built right into Google Drive. […]

An Overview of How Students View and Return Assignments in Google Classroom

Over the last week I’ve spent a lot of time helping some of my colleagues get up and running with Google Classroom. One of the things that they’ve asked about is what a student sees when he or she receives an assignment in Google Classroom. A few readers have emailed me with similar questions about […]

Three Ways to Share Docs in Google Classroom – When to Use Each

As you might guess, I’m getting flooded with requests for help with all kinds of things related to online teaching and learning. I’m doing my best to respond to all of them although I am placing priority on the requests from my colleagues at my school. One of the requests that I got was to […]

Now You Can Fix Images in Google Docs

Google Docs has offered handy image editing tools for years. But until this week Google Docs hasn’t offered a good way to fix images in place. On Monday Google announced an update to the image editing tools in Google Docs. That update includes the ability to fix or lock an image in place in your […]

Write Faster With These Two New Google Docs Features

Two new Google Docs features are rolling out to all G Suite users beginning today. Today, Google announced the addition of Smart Compose in Google Docs for G Suite users. Earlier today, Google also announced that autocorrect is being added to Google Docs for all users. Smart Compose in Google Docs works much like Smart […]

Local vs. Online Documents

I’ve been a Google Docs user longer than most middle schoolers have been alive. I don’t need convincing that online documents are great. But not everyone is convinced. In fact, just last week I had a conversation with a teacher in my school who wasn’t convinced that there could be any benefit to moving away […]

Tips on Using Voice Typing in Google Documents

A couple of weeks ago I published an article and video about accessibility settings and tools that are available in Google Documents. One of those tools is voice typing. What I forgot to mention in that piece, as a few people have pointed out, is that you have to speak very clearly when using voice […]

How to Add Alt Text to Images in Google Documents

In this week’s Practical Ed Tech newsletter I included a seven page handout containing tips and tutorials for improving the accessibility of documents, slides, websites, and videos. In that handout was a note about adding alt text to images in Google Documents. It’s an easy thing to do that can make your documents more accessible […]

An Overview of Google Docs Accessibility Options

A couple of weeks ago I published an overview of tools to improve the accessibility of websites, videos, and slides. I thought that I should expand on that article by creating an overview of accessibility options available in Google Documents. To that end, I made the following video overview of Google Docs accessibility options. In […]

A New Version of Easy Accents for Google Docs

Easy Accents is a Google Docs and Google Slides add-on that I’ve been using and recommending for years. This morning I went to use the add-on in Google Docs and noticed that there was a little message informing users to install a new version of Easy Accents. The new version works the same way as […]

7 Google Product Updates to Note from November

The end of November is here. During the last month Google announced a bunch of updates to many of the products frequently used by teachers and students. I covered many of them during the month, but there were a few that I missed. And there are few updates to the original updates from earlier this […]

5 Google Product Updates for Teachers to Note This Weekend

As I mentioned in this week’s episode of The Practical Ed Tech Podcast, Google released a handful of updates to products that teachers and students frequently use. A few of those I reported on earlier in the week and a couple I haven’t mentioned except on the podcast. If you missed the podcast or the […]

The Practical Ed Tech Podcast – Episode 20 – Cool Updates and Q&A

This afternoon I recorded the twentieth episode of The Practical Ed Tech Podcast. In this podcast I shared five Google product updates teachers should note, a Microsoft Forms update that should prove to be super handy, and a new way to use Padlet. As always, the episode concludes with me answering a handful of questions […]

Make Long Google Docs Easier to Navigate With a Hyperlinked Outline

One of the “hidden” or frequently overlooked features of Google Documents is the built-in outline tool. The outline tool lets you create an outline that is hyperlinked to sections of your document. Any section that begins with header text or bolded font can be automatically added to the hyperlinked outline in your document. Watch the […]

Lesson Plan Submit – A Handy Tool for Reviewing Lesson Plans

Lesson Plan Submit is a Google Docs add-on that is designed to make it easy for student-teachers or teachers to submit lesson plans for someone else to review. That other person could be another teacher or a supervisor. Lesson Plan Submit is easy to use. Once the add-on is installed you simply click the “prepare […]

How to Create and Distribute Google Docs Templates

At the beginning of the school year you might find yourself reviewing or introducing to your students the best way to take notes. You might also find yourself teaching them things like to how complete a science lab report. I was reminded of this yesterday when a former colleague asked if there was a way […]

Ten Tools for Telling Stories With Pictures – Updated for 2019-20

Four years ago I published a PDF that outlined ten tools and how students can use them to tell stories with pictures. On Monday I received an email from a reader who had recently stumbled upon that PDF. She rightly pointed out that a couple of the tools featured in that document were no longer […]

How to Add New Fonts to Google Docs, Slides, and Sheets

Last week Google announced the addition of a new series of fonts that you can add to Google Docs, Slides, Sheets. The new fonts are called Lexend fonts. They are designed to improve reading speed by avoiding the visual crowding that is associated with some font styles and types. You can read more about the […]

How to Add Video and Audio Comments to Google Docs

The comment bank feature in Google Classroom is nice for quickly adding text comments to your students’ Google Documents. But there are times when hearing your voice and or seeing your face can make the feedback that you give to kids a little bit more memorable than just a text comment. That’s why I’m a […]

Add Video Comments to Google Documents

e-Comments is a Google Chrome extension that offers three great ways to add comments to Google Documents. You can use e-Comments to add canned text comments, you can use it to add audio comments, and you can use it to add video comments to Google Documents. All three options are equally easy to use. Add […]

How to Embed Google Docs Into Your Blog Posts

One of the things that makes Google Documents popular is that you can easily publish your documents for anyone to read online even if they don’t have Google accounts of their own. How to Embed a Google Doc Into Your Blog You can do this by choosing the “publish to the web” option found in […]

Knowt – Quickly Turn Notes Into Practice Quizzes

Knowt is a free service that students can use to quickly turn their notes into practice quizzes. I recently learned about it from Larry Ferlazzo and I gave it a try right away because of his description of it. At its core Knowt is an online notebook. It has all of the text editing functions […]

Green Screens, Posters, and Books – The Week in Review

Good afternoon from Maine where I’m enjoying watching a replay of today’s Tour de France stage after a fun morning participating in a team triathlon. My team finished, “The Team With No Name,” finished first and won a cowbell. I hope that you’re also having a great weekend. Next week I’m hosting the Practical Ed […]

Six Google Product Updates Made in May Impacting Teachers and Students

Google is constantly making updates to the services that they offer. Some of the updates are only affect the administrative side of G Suite for Education. I rarely write about those updates. Then there are updates that have a direct impact on teachers and students. Those are the ones that I usually write about. Here […]

The Ethics of Making Copies of “View Only” Google Docs

Last week I published a blog post about how to make copies of Google Documents that are shared as “view only.” In that same post I included a video on how to find public Google Documents. That post raised a good question from a reader who asked about the ethics of making copies documents that […]

How Make Copies of Google Docs Marked as “View Only”

On a fairly regular basis I’m asked some variation of the following question, “is it possible to duplicate a Google Doc if it wasn’t shared with me?” Yes, you can make a copy of Google Documents that weren’t directly shared with you. If you have the link to a Google Document that has been made […]

A New Way to Access Google Slides, Docs, and Sheets Offline

Google Docs, Slides, and Sheets have had an offline mode for many years. Enabling offline access for those tools takes just a minute (watch this video to learn how).Today, Google announced some forthcoming updates for the offline modes for Docs, Slides, and Sheets. Over the next few weeks you will start to see a new […]

How to Set Google Drive to Automatically Convert Files

Google Drive is more than just a suite of document, slides, and spreadsheet tools. You can use it to simply store all kinds of files like videos, pictures, sounds, and more. You can also use it to convert your existing Word, PPT, and TXT files into Google Docs format. In the following video I demonstrate […]

How to Manage Chrome Extensions & Google Docs Add-ons

Earlier this week during the Practical Ed Tech Live Q&A I addressed a topic that I have received a lot of questions about during the last few weeks. That topic is the vetting or trustworthiness of add-ons for G Suite tools (Docs, Slides, Sheets, and Forms) and Chrome extensions. One of my recommendations on that […]

How to Install Google Docs Add-ons Individually and School-wide

I’ve written about Google Forms and Google Docs add-ons in a coupe of recently posts. It occurs to me that if you’re new Google Docs, you might not know how to install the add-ons that I’ve featured in those recent posts. How to Distribute Add-ons School-wide If you’re in a school that uses G Suite […]

My 5 Favorite Google Docs Add-ons

Last Friday I shared my five favorite Google Forms add-ons. That same day I posted a video featuring a convenient hack for speeding up the process of commenting on students’ Google Docs. Those posts spurred a couple of emails from readers regarding Google Docs add-ons. The following are my favorite Google Docs add-ons. Kaizena is […]

Six New G Suite Features for Teachers and Students

Every month Google adds new features to G Suite. Some features only matter to administrators and some features only matter to business users. The complete list of new features is always available on the G Suite Updates blog. If you don’t want to scroll through that blog, here’s a summary of the new features that […]

Google Has Improved Access to G Suite Accessibility Settings

One of the new G Suite features that was announced in February was an improvement in the way you can access the accessibility settings in Google Docs, Slides, and Sheets. The accessibility settings themselves aren’t new. What’s new is the location of the settings. The accessibility settings are now found under the “Tools” drop-down menu […]

How to Save Time When Adding Comments to Google Docs

This morning I showed one of my favorite time-saving tricks to a great group of adult education teachers. The “trick” is to save time when adding comments to students’ Google Docs. You can do this with canned comments in Google Classroom and there are some Google Docs Add-ons that do similar things. The most straight-forward […]

Find & Replace in Google Docs

I have a bunch of template documents that I keep in my Google Docs account. Whenever I have to use one I also use the find & replace function in Google Docs. Find and Replace is a simple and convenient Google Documents function that has a ton of utility when you’re re-using a document and […]

How to Make Room in Your Google Docs Dashboard

One of the participants in my current Getting Going With G Suite course asked me about how to change the layout of her Google Docs dashboard. In this case we’re using dashboard to refer to what you see when you visit docs.google.com. In particular, my students’ question was about applying the linear layout to the […]

A New Look is Coming to Google Slides, Sheets, Docs, and Sites

The next time that you open Google Docs, Slides, Sheets, or Sites you might notice some changes to the look of the editing and design tools. The new look is being rolled-out to users over the next few weeks. As announced by Google, the new look doesn’t have any impact on how Docs, Slides, Sheets, […]

Customizing Fonts and Emojis in Google Docs

By default every document that you create in Google Docs will have 11 point Arial font unless you change it. You can change that to one of more than 450 font options. To access and add custom fonts to your Google Documents and Slides select “add fonts” from the bottom of the font selection menu […]

A New Way to Add Drawings to Google Docs

It’s the first full week of the year and Google has already added new features to G Suite for Education. Yesterday, Google’s G Suite Updates Blog carried the announcement that we’ll soon have a new way to add drawings to Google Documents. Google Docs has long given you the option to launch a new drawing […]

How to Create Charts and Graphs in Google Docs

A good chart or graph can sometimes help a writer paint a complete picture for his or her reader. I used to have students in one of my civics course include at least one chart of their creation when writing about voting patterns in state elections. Google Docs makes it easy for users to create […]

A Pre-search Checklist for Students

Last week I published two blog posts (here and here)in which I referenced having students make lists before they begin in-depth web research. A couple of readers have emailed me asking if I can give an example of the pre-search checklists that I mentioned in those posts. It’s not anything fancy, but I do have […]

How to Add Footnotes to Google Docs

For many people the difficulty in the transition from using Word or Pages to Google Docs lies in just knowing where little formatting features are found. One example of that is in adding footnotes to documents. In Word you find the option to add footnotes in the References menu. In Google Docs you will find […]

Best of 2018 – 250+ Google Tools Tutorial Videos for Teachers

This week is a vacation week for the vast majority of readers of this blog. As I do at this time every year, I’m going to republish some of the most popular posts of 2018. Here’s one from August. A few years ago I decided to start making video tutorials for the many Google tools […]

How to Make Your Own Emojis – And How to Use Them in a Lesson

During the summer Tony Vincent helped me see emojis as more than just annoying symbols that people use in text messages and social media posts. He did that with a slick graphic that he created and shared on Twitter. In the graphic, seen here, he created a game in which students have to decipher school […]

Best of 2018 – Ten Overlooked Google Docs Features

This week is a vacation week for the vast majority of readers of this blog. As I do at this time every year, I’m going to republish some of the most popular posts of 2018. Here’s one from January. Google Docs has a lot of features that new users often don’t notice. Some these are […]

Coming Soon – PIN Access to Google Drive Files

Sharing Google Drive files with people who don’t have Google accounts is possible if you set the file to “anyone with the link can view.” However, that’s not a great option if the file contains information that you don’t want the entire world to be able to access. Google has announced a potential remedy to […]

A Quick Tip About Changing Font Sizes in Google Docs

When it comes to formatting your documents Google Docs provides plenty of options. Some of those options are obvious and some are hidden deep in the menus of Google Docs. Here’s one that falls somewhere in between those ends of the spectrum. When you’re choosing a size for the font in your document, you don’t […]

An Easy Way to Download Google Drive Files in One Folder

Last week I shared a tutorial on how to download individual Google Documents. That method works well if you only need to download one item. But if you need to download a whole bunch of documents at once, it can be a little tedious unless you use the method that I demonstrate in the following […]

A Searchable Index of G Suite Updates

If you want to keep up with every update that Google makes to G Suite for Education, take a look at the What’s New in G Suite? searchable index. What’s New in G Suite? is a table of recent updates and changes to all of the core G Suite products. You can filter the table […]

Speakd – Listen to Your Google Docs

Speakd is a free Google Docs add-on that will read your documents aloud. When you have Speakd installed in Google Docs you can open the add-on and press play at any time to hear your document read aloud. Unlike some other text-to-speech tools, Speakd doesn’t require you to copy and paste text to hear it […]

How to Download Google Docs

It is not a secret that I’m a devoted Google Docs user. Since the first time that I tried it, I’ve done nearly all of my writing in Google Documents. Even when I was writing for a magazine that required all submissions to be in Word format, I wrote in Google Documents. I was able […]

How to Make a QR Code for Just About Anything

This fall there seems to be a renewed interest in QR codes, at least amongst readers of this blog. In just the last two weeks I’ve answered a half dozen emails with questions related to QR codes. QR codes can make it easy to get all of your students onto the same webpage, into the […]

A Digital Differentiation Model

This week I am hosting some guest bloggers. This entry is from Danielle Lagnese. Personalizing learning in my classroom four years ago was challenging. To say the least. Imagine eight red buckets from Dollar Tree filled with binder clipped packets of worksheets. We did the best we could, but humidity curled the papers beyond recognition. […]

CoRubrics – An Add-on to Facilitate Assessment Among Students

This week I am hosting guest posts. This one was authored by Jaume Feliu at the Salas i Xandri High School in Sant Quirze del Vallès, near Barcelona. More and more rubrics are coming into the classroom for assessment. Rubrics are tools that encourage formative assessment, especially when students use them for self-assessment and peer […]

Is Your Feedback Really Effective? – This Google Docs Add-on Will Tell You

Anyone who has ever spent a Sunday afternoon grading essay after essay has at some point wondered, “did anyone listen when I explained homophones?” This usually happened to me around the 27th essay of the day. It’s at about that point that it’s a fair question to ask, “is my feedback effective?” That’s the question […]

Supercharge Student Self-Editing Skills with this Writing Checker for Google Docs

Analyzing your own writing with a critical eye can be hard to do. I know, I try to do it every day and I still miss things that a fresh set of eyes quickly picks up. Like me, students often struggle to critically analyze their own writing. Peer editing is one solution to that problem. […]

How to Insert Equations and Special Characters Into Google Documents

Here’s a question that I get a lot when I conduct on-site G Suite for Education training, “is there an easy way to add math symbols to documents?” In fact, there is an easy way to add mathematics symbols, equations, and other special characters to Google Documents. To do that simply open the Insert drop-down […]

A Handy New Way to Create New Google Docs

A few weeks ago I published a chart of G Suite for Education shortcuts that included directions on how to quickly access the various tools within Google Drive. It appears that I need to add onto that chart because a couple of days ago Google introduced a new batch of shortcuts for making new Google […]

How to Format Tables in Google Docs

Last week Google added new ruler and margin tools to Google Docs. The new ruler that appears on the left edge of your screen can be used to format the vertical spacing of tables that you insert into Google Documents. I’ve had a couple of people ask me how to get vertical ruler to appear […]

A New Vertical Ruler and New Margin Settings in Google Docs

Google has added two new formatting features to Google Docs. First, there is now a vertical ruler that you can use to evenly space the rows in tables in your Google Documents. Second, you can now adjust the size of the margins in your headers and footers.  Both of these changes will be helpful to […]

One Click Provides More Room to Work in Google Docs

I just spent the last three weeks working with students and teachers who had Chromebooks as their primary computers throughout the school day. One of the things that I showed some of the students during that time was how to expand the size of the Google Docs editor so that they had more screen space […]

How to Quickly Add Page Numbers to Long Google Documents

Since Sunday evening when I published the 2018-19 Practical Ed Tech Handbook I have had a couple of people ask how I added the page numbers to it and kept them straight in Google Docs. The answer is found in a simple, but often overlooked function in the “insert” drop-down menu in Google Docs. Simply […]

A New Way to Add Google Keep Notes to Google Documents

Last year Google added the option to insert your Google Keep notes into your Google Documents. That feature made it easy for students who use Google Keep to bookmark resources while conducting research to then insert those bookmarked resources into their Google Documents. This week Google changed the way that you can access Google Keep […]

How to Add Emojis to Google Docs – And a Classroom Activity

Thanks to the influence of Tony Vincent I’ve started to see the utility of adding emojis to documents and graphics. Scroll through Tony’s Twitter feed and you’ll see lots of examples of classroom uses for emojis. Here’s one recent Tweet in which Tony shared a little activity he developed for students to complete by guessing the […]

10 Overlooked Google Docs Features

The new school year will be here soon and I haven’t taken a break all summer. I’m taking a short break from the Internet to go fishing at one of my favorite places in the world, Kennebago Lake. I’ll be back with new posts on Saturday. While I’m gone I’ll be republishing some of the […]

A New Grammar Checker is Coming to Google Docs

Google Docs has had a spell check tool for years. The grammar check tool has always been a bit rudimentary. That is going to change in the next few months. Earlier today Google announced that a new grammar suggestions tool is going to be added to Google Docs. The new grammar suggestions tool will automatically […]

Grackle – Assess the Accessibility of Your Google Docs & Slides

Grackle is a service that will check your Google Documents, Slides, and Sheets for accessibility. It is available as an Add-on for Google Docs, for Google Slides, and for Google Sheets. With the Add-on installed Grackle will run a check for visual accessibility then make suggestions for improvements. When you run Grackle’s accessibility checker it […]

Kaizena Now Offers Rubrics to Go With Voice Comments on Google Docs

Earlier this year Kaizena released an updated Google Docs Add-on that streamlined the way that you can add voice comments to your students’ Google Documents. The Add-on lets you simply highlight a word or a sentence in a document and then record a voice comment about that highlighted word or sentence. Voice comments can be […]

A Quick Google Docs Formatting Tip

Google Docs has lots of handy features that are “hidden” in plain sight. Many of those features address common formatting needs. For example, in the far right edge of the editor menu there is a function to clear all formatting. This is a handy function to use after copying and pasting from a Word document […]

Two Easy Ways to Create Printable Storyboard Templates

Next week Common Craft is hosting a free webinar about their video creation process. I attended one of their webinars last summer. In that webinar Lee LeFever stressed the importance of planning and using storyboards as part of that planning process. Both PowerPoint and Google Slides can be used to create online and printable storyboards […]

Write Notes and Save Bookmarks to Sync With Google Docs & Slides

This morning I was browsing Product Hunt when I saw someone pitching a Chrome extension that promised to let you write notes while browsing the web and save those notes to Google Drive. As I read the description I thought to myself, “that’s what Google Keep does.” The Google Keep Chrome extension will let you […]

A Cool Kaizena Update

Back in January Kaizena released an update that streamlined the process of adding voice comments to Google Documents. This afternoon they announced an update to how they handle voice comments. First, they’ve improved they speed at which voice comments appear in documents. Second, they’ve added the ability for to continue to record even if your […]

Why I’ve Stopped Making My Public Google Docs Printable

In a word, theft. In the last couple of weeks I’ve published a handful of charts that compare the features of popular ed tech resources. The most recent of those is this chart of 12 alternatives to Google Image search. I publish the charts in a Box.com widget that includes a download link. I also […]

8 Changes to Google Docs & Slides Menus

If you’re a regular Google Docs and Google Slides user you may have already noticed some changes to your menus and toolbars. If you haven’t seen anything change, you will see some changes soon. Yesterday, Google announced eight changes to the Docs and Slides drop-down menus and toolbars. None of the changes will impact the […]

Soon You’ll Have More Information About Who Views Your Google Docs

Version History, previously called Revision History, in Google Docs has always let you see when someone made a change to a document with him or her. But Version History doesn’t tell you if someone just went in and looked at the shared document. The same has always been true for Google Slides and Google Sheets […]

The Built-in Google Docs Features Starter Pack

I test and write about a lot of Google Docs Add-ons and built-in features. But you certainly don’t need to use all of them. In fact, I’m often asked for a list of the “must-know” features instead of all of the “could use” features. Here are ten features that new users can benefit from learning […]

Newspaper Templates for Google Docs & Word

This morning I answered an email from a reader who was looking for suggestions on tools that his students can use to collaboratively create a newspaper. My first suggestion was to try LucidPress. My second thought was to try using some Google Docs templates. I didn’t have any Google Docs templates of my own so […]

These Google Docs Add-ons Make It Easy to Find Public Domain Images

Whenever I talk about copyright I always encourage teachers and students to use their own images when they need to include visuals in a paper or presentation. If you don’t own an appropriate picture then look for images that are in the public domain. While Google Docs does have a built-in image search tool, Google […]

How to Set a New Default Font for All of Your Google Docs

Last weekend I highlighted ten frequently overlooked Google Docs features. Here’s another one that I’m reminded of on a regular basis. The default font for new Google Documents is 11 point Arial. You can easily change that whenever you start a new document, but there is another, better option. You can change the default font […]

Math, Rocks, and Overlooked Features – The Month in Review

Good evening from Maine where the sun is setting on the first month of the year. It seems like just yesterday we were ringing in the New Year. How are you doing on your New Year’s resolution? I’m 50/50 on the follow-through for the two resolutions that I made. As I do at the end […]

Ten Overlooked Google Docs Features

On Monday I featured ten overlooked Google Slides features. Like Google Slides, Google Docs has a lot of features that new users often don’t notice. Some these are features that even experienced Google Docs users overlook. Some of these features will save you time, some will give you more formatting flexibility, and others will improve […]

How to Add Voice Comments to Google Docs

Last night I shared the news of Kaizena’s updated Google Docs Add-on that streamlines the process of adding voice comments to Google Documents. If you haven’t tried it, watch the video that I just made about how to add voice comments to Google Documents. Applications for Education As I wrote last night, the combination of […]

Ten Overlooked Google Slides Features

Like any robust presentation tool, Google Slides has many features that often go overlooked by new users. Some of these features will let you accomplish the things that you used to do in PowerPoint or Keynote while others will just save you a bit of time. Either way, here are ten features of Google Slides […]

Kaizena – Streamlined Voice Commenting in Google Docs

Kaizena is a free Google Docs Add-on that makes it easy to add voice comments to your documents and to the documents that students share with you. Today, the Kaizena team announced a new streamlined version of their Google Docs Add-on. The new version lets you record your voice comments without having to ever leave […]

Music, Doodles, and Forms – The Week in Review

Good evening from Maine where I am getting ready to watch the Patriots play their first playoff game on their way to the Super Bowl. Before I enjoy the game and some delicious chili, I have this week’s post popular posts to share with you. This week’s list features some Google Slides and Forms tricks, […]

Updated Menus and Toolbars Coming to Google Docs and Slides

If you take a break from using Google Docs and Google Slides during the upcoming holiday break, you might notice some changes when you open Docs after your vacation. That’s because on Wednesday Google announced some upcoming changes to the menus and toolbars in Docs and Slides. Starting in January (possibly sooner for some users) […]

A Tip for Unorganized Google Drive Users Like Me

There are some people who use folders with a strict system and order. This blog post is not for them. Then there are those of us who know we should use folders, use them when remember to use them, and then forget what went in the folders during our moments of “getting organized.” If that […]

How to Copy Comments in Google Docs

Earlier this month Google added a new option for copying comments in Google Documents. The new option lets you include comment and suggestions when you make a copy of an existing Google Document. I’ve had a few questions about how the new feature works so I made the following video to show how copying comments […]

Update to Copy Options in Google Docs

Until recently, when you made a copy of a Google Doc, you could only make a copy of the document itself. If was not possible to move any comments over to a copy of the doc. Until now! Google just released an update that allows you to not only copy the document, but include the comments […]

Document Studio – The Google Sheets Add-on You’ve Been Waiting For

Document Studio is a new Google Sheets Add-on developed by Amit Agarwal. Document Studio will create documents based on the data that you have stored in Google Sheets. And because Google Forms will feed data directly into Google Sheets, you can use Document Studio to automatically create documents from Google Forms submissions. Document Studio can […]

Hyperdocs: Create Interactive Google Docs

HyperDocs are an interactive Google Doc and provide teachers with a way of presenting information to students in a fun and engaging way. They replace the standard, passive worksheet model of instruction and increase student agency. HyperDocs are much more than Google Docs that contain hyperlinks. They are carefully crafted activities that includes all of the […]

Specialized Add-ons For Google Docs

Google Docs are already a wonderful tool to use in our classrooms. They allow us to work together and share our ideas with the world. But sometimes there are things that seem impossible to do in Google Docs. Before you give up and think that Docs just can’t be used in your content area, check […]

CheckMark Extension for Providing Feedback on Google Docs

CheckMark is a brand new an extension that was developed to help make it easier for teachers to provide feedback to students in Google Docs. Once you add the extension, all you do is highlight where there is an issue and select one of the nearly three dozen canned comments. These comments include the most […]

Three Google Docs Features New Users Often Ask About

If your school is making the switch to G Suite for Education this year, you probably have a question or two about how Google Docs works. In the short video that is embedded below I cover three features that new Google Docs users often ask me about.

How to Add a QR Code to a Google Document

Earlier this morning someone sent me a direct message on Twitter to ask me how to add a QR code to a Google Document. This is a process that is easier to understand if you see it in action. In the video embedded below I demonstrate how to insert a QR code into a Google […]

5 Updates to Google Docs to Note

Throughout the summer Google added many new features to Google Forms and Google Classroom. Now it’s time for Google Docs to get some updates. Yesterday, Google announced some updates to Google Documents. Those updates mostly center around how keeping track of revisions to documents. One update was made to the Google Docs Templates Gallery. 1. […]

18 Updates to Google Tools That You Might Have Missed This Summer

The middle of August is almost here which means that many have returned for the start of the new school year. And those who haven’t started will be starting soon. During the summer Google added bunch of new features to Google Classroom, Google Forms, and other tools that teachers and students use throughout the year. […]

Save Time by Using JoeZoo Express to Give Feedback in Google Docs

JoeZoo Express is a Google Documents Add-on that can save you a ton of time when you are grading or editing your students’ writing in Google Documents. The way that JoeZoo Express saves you times is by providing you with the ability to store canned comments to insert directly in your students’ work. You can use […]

Hyperdocs, Chromebooks, and Customized PD

A couple of weeks ago I featured two Chromebook training opportunities. One of those I’m hosting next week in Portland, Maine. The other is being hosted by my friends Ernie Delgado and Malia Hoffmann in Palm Springs, CA on August 2nd and 3rd. Yesterday, Ernie and Malia joined me on Zoom to talk about hyperdocs, […]

Create Mind Maps in Google Drawings

In a webinar that I hosted last week I was discussing using mind maps to generate ideas for blog posts. Someone in the webinar asked for a demonstration so I opened Google Drawings and quickly put together a mind map of blog post ideas. In the video embedded below I demonstrate how to use the […]

Backup and Sync Will Automatically Save Your Desktop Files

Backup and Sync is a new service coming soon from Google. On June 28th you will be able to install Backup and Sync on your Mac or Windows computer. The service will let you have your desktop files or other folder files automatically backed up to your Google Drive account. You’ve always been able to quickly […]

How to Create a Word Cloud In Google Docs

Last week during Practical Ed Tech Live I answered a request for a suggestion for a tool to create word clouds. One of the tools that I suggested was the Word Cloud Add-on for Google Docs. In the video embedded below I demonstrate how to quickly create a word cloud in Google Documents.

Quickly Generate an Outline in Google Documents

Google Documents contains lots of handy features that often go overlooked. One of those features is the outline tool. The outline tool will quickly create an outline of your document. The outline is based on headers that you write in your document. The outline appears in the right-hand sidebar of Google Docs and lets you […]

5 Google Docs Formatting Tips

Some of the first questions that new Google Docs users ask are usually centered around formatting options in Google Docs. The stress of the transition from Word or Pages to Google Docs is eased once some of the basics are addressed. In the following videos I provide demonstrations of five Google Docs formatting options. How […]

A Clever Use of Google Keep for Grading in Google Docs

Earlier this year Google Keep became a core service of G Suite for Education. That update brought with it an improved integration of Google Keep into Google Docs. Eric Curts who writes the blog Control Alt Achieve has a great idea for using Google Keep to give students feedback in Google Documents. Watch his video, […]

Adapting by Using Voice Commands in Google Docs

As I mentioned in my post about how medicine works, I injured my right hand on Friday evening. There are stitches in my hand which make it hard to type or use a mouse. To adapt, I’m slowly using a mouse with my left hand and using my voice to type in Google Docs. So […]

Phishing Explained by Common Craft

Last week’s viral Google Docs phishing scam provided a good reminder to many that we should always give a critical eye to emails and social media posts that don’t look quite right. It also served as a reminder that we need to educate students and, sometimes, our colleagues about phishing attempts. Common Craft has an […]

How to Search For Public Google Docs

This morning at the NCTIES conference I shared with people how to search for publicly shared Google Docs, Sheets, and Slides. Doing that can be a great way to find templates for lesson plans and other resources to use in your classroom (with attribution, of course). In the video embedded below I demonstrate how to […]

How to Insert Google Keep Notes Into Google Docs

A couple of days ago Google announced that Google Keep is becoming a core product of G Suite. With that announcement came a new integration of Google Keep into Google Docs. You can now insert your Google Keep notes and bookmarks into your Google Documents. In the video embedded below I demonstrate how to insert […]

Access All Google Drive Templates From One Place

Using Google Documents, Sheets, Slides, and Forms templates can save you time when you need to create something that many other teachers also need. For example, rather than creating a certificate from scratch, you might use and modify the template that someone else used. For the last couple of years when you went to the […]

New Google Docs & Sheets Features for Mobile Users

If you frequently use Google Docs and Sheets on your phone or tablet, you may be happy the next time you update the Docs and Sheets apps. As announced this morning, Google Docs for Android will now let you drag and drop to edit images, insert headers and footers, and drag and drop text. The […]

How to Use the Explore Function in Google Docs for Android

This post originally appeared on one of my other blogs, Android4Schools.com. I was recently asked about how to use the Explore function in Google Docs on an Android device. While it is similar to the web version of the Explore function, the layout is a little different. In my video embedded below I demonstrate and […]

How to Cite the Source of Images Found in Google Docs & Slides

The Explore function in Google Docs and Google Slides makes it easy for students to find images to insert into their documents and presentations. The old research tool in Google Docs used to automatically add a link to image sources in the footer of your documents. The same is not true for the Explore function […]

Google Returns the Reference Citation Option to Google Docs

Back in September when Google replaced the Research menu in Google Docs with the Explore menu many educators were upset about the loss of the citation tool that was included in the research menu. Today, Google announced that a citation function has been added back into Google Documents. Now when you use the Explore function […]

How to Share Google Docs With People Who Don’t Have Google Accounts

A couple of nights ago in my G Suite for Education class I shared the following quick tip about sending Google Docs to parents who don’t have Google Accounts. Rather than downloading your document as a Word file or as a PDF then sending it as an attachment from your email client, you can simply […]

Get More Room to Work In Google Docs With Just One Click

One of the complaints that I often hear from teachers and some students about Chromebooks is that the screen is too small. I agree. There are times when even on my full-size laptop I wish that I had a bit more room to work. That’s why when I am writing in Google Docs I often […]

Four G Suite Updates You Might Have Missed Recently

Google is constantly developing new features and sometimes eliminating old features from the tools that many of us use every day. It can be hard to keep up with all of the changes. In the last ten days there have been four changes to G Suite products that you should know about. This week Google […]

Google Drive vs. Padlet

Earlier this week I received a message on the Practical Ed Tech Facebook page from a reader who asked, “What do you suggest as the best way to share resources such as documents and webpages for teachers? Google Docs? Padlet?” File sharing comparison Comparing Google Docs (or Drive) to Padlet for file storage is a […]

G Suite for Education Has a New Templates Option

On Wednesday Google announced some changes to the Google Docs, Slides, Forms, and Sheets templates galleries. The old version of the templates gallery found at drive.google.com/templates will be going away at the end of the year. It will be replaced by the templates that you currently see when you go to docs.google.com, slides.google.com, sheets.google.com, or […]

How to Use Wolfram Alpha Inside Google Docs

Wolfram Alpha is a search engine that is probably best known for helping students solve mathematics problems. But there is more to Wolfram Alpha than just computational data. Wolfram Alpha can help students quickly locate information about famous people in history, locate socioeconomic data, find science data, and even help students find information about music […]

A Few Tips on Using Tables in Google Docs & Slides

Sometimes a table is the best way to represent data or to show differences between two or more things. Google Documents and Google Slides make it easy to create tables. In the following two videos I demonstrate how to create and format tables in Google Documents and in Google Slides. Learn more about using Google […]

How to Find Google Docs Published by Others

Earlier this week in my post about finding rubrics to use in JoeZoo Express I mentioned the idea of performing a Google search to find rubrics that other teachers have made in Google Docs and Sheets. I’ve had a couple of readers ask follow-up questions about how to do that. In the video embedded below […]

Avalon Project + Google Docs = Guided Introduction to Primary Sources

Last night in the #SSChat on Twitter I shared one of my go-to methods for introducing students to reading and analyzing primary source documents. That Tweet received a bunch of likes and other responses. What I shared was, “I use the Avalon Project + Google Docs with high school US history students for primary source […]

How to Share Rubrics in JoeZoo

Earlier today I received an email from a reader who was following up on my recent post about JoeZoo Express. She was asking if it was possible to browse existing rubrics in JoeZoo. Unfortunately, you can only share rubrics in JoeZoo if your school has the JoeZoo app installed domain-wide (it’s free to do, ask […]

How JoeZoo Express Can Save You Tons of Time Grading in Google Documents

JoeZoo Express is a Google Documents Add-on that I have been raving about since I first tried it earlier this year. The JoeZoo Express Add-on can save you a ton of time when you are grading or editing your students’ writing in Google Documents. The way that JoeZoo Express does that is by providing you […]

Great Google Drive Add-ons for Teachers – An Updated Handout

Last year I published a free PDF handout that highlights great Add-ons for Google Docs, Forms, and Sheets. The handout also included a few of my favorite Chrome extensions. A year passed and it was time to update that handout for the 2016-17 school year. The updated version of that handout is now available to […]

JoeZoo – Build Rubrics and Streamline Your Feedback Process in Google Docs

JoeZoo Express is a great Google Docs Add-on that lets you insert canned comments into your students’ documents. You can use JoeZoo’s pre-made comments or you can create a menu of your own comments to add to documents. Once you’ve created comments you can use them over and over again on any documents that your […]

Google Apps for Education Has a New Name – Everything Else Pretty Much the Same

Google Apps for Education users might have noticed a small tweak to their accounts this week. That tweak was a name change. Google Apps for Education is now called G Suite for Education. This changes absolutely nothing about the way that your Google Apps err, ahh, umm G Suite tools work. In that same announcement […]

Add Page Numbers to Your Google Docs Table of Contents

When you compose a long document in Google Documents it’s helpful to add page numbers as you go. That’s been possible in Google Docs for quite a while. It has also been possible to create a table of contents in your Google Documents for quite a while. But until today you couldn’t use page numbers […]

How to Use the New Explore Function in Google Slides

Earlier this week Google introduced a new feature to Google Slides, Docs, and Sheets that they are calling “Explore.” The Explore function in Google Slides can help you find a better layout for each slide in your presentation, help you find previous work that you’ve done about the topic of your presentation, and help you […]

How to Insert Columns Into Google Docs

Yesterday, Google announced a change to the way in which search works in Google Drive. Buried at the bottom of that announcement was a note about column formatting in Google Docs. For years the only way to create columns in Google Docs has been to insert a table. That finally changed yesterday with the addition […]

Streamline Your Feedback Process in Google Docs

JoeZoo Express is a free Google Docs Add-on that could change the way that you grade students’ work in Google Documents. JoeZoo enables you to give feedback on students’ Google Documents by simply highlighting text then selecting feedback statements from a huge menu of options. For example, in my sample document I highlighted text then […]

Improved Management of Google Drive File Uploads

One of the things that I like about Google Drive is that I can upload and store just about any file in my account. Additionally, I appreciate that I can have Word files automatically converted to Google Docs format. That feature is great when I’m working with someone who insists on using Word because they […]

My Go-to Google Tools for Social Studies Classrooms

Over the years I’ve used a lot of Google tools in my social studies classes. Some of those tools, like Wonder Wheel and Notebook, no longer exist, but many still do. Here are my five go-to Google tools for social studies classrooms. How to videos accompany each tool featured below. You can learn more about […]

Try Lucidpress for Editing a School Newspaper

On Wednesday afternoon I received the following question from a reader: One thing I struggle with is a user friendly online newspaper/magazine creator that kids can build throughout the school year. We are a Google Doc school and using Pages is cumbersome with the saving, uploading, downloading….. Any ideas? My immediate response was to suggest […]

Annotate Documents In the Updated Google Classroom Apps

Earlier I shared the exciting news that Google Classroom now lets you share daily and weekly activity summaries with parents. That wasn’t the only exciting Google Classroom feature that was rolled-out today. The Google Classroom mobile apps for Android and iOS now include an annotations option. In the Google Classroom mobile apps you can now […]

How to Use the Lesson Plan Add-on In Google Docs

Update June 2020: OpenEd was acquired by ACT and is no longer online. This add-on no longer exists.  Last month OpenEd released a new Google Docs Add-on that makes it easy to search for and organize lesson plan materials from their humongous library of resources. With the Lesson Plan Tool for Google Docs installed you […]

Some Google Docs Add-ons Now Work on Android Devices

Since their launch Add-ons have provided users with a variety of additional features in Google Documents. Until yesterday, those Add-ons only worked when you were using the browser version of Google Documents. Now there is a selection of Google Docs Add-ons that work in the Android version of Google Docs. Of that collection the ones […]

A New Lesson Plan Tool for Google Docs

OpenEd is a service that offers a huge catalog of standards-aligned lesson plans and other resources for teachers. Today, I received an email from OpenEd informing me of their new Google Docs Add-on called Lesson Plan Tool for Docs. With Lesson Plan Tool for Docs enabled you can search for standards-aligned lesson plan resources within […]

A Convenient Update to Google Drive File Organization

The “make a copy” function in Google Drive is one of the features that I frequently use when teaching multiple sections of a course. Selecting “make a copy” from the “File” menu in Google Docs, Slides, and Sheets allows me to quickly duplicate an item to use in multiple courses. Until this week I always […]

Getting Started With Kaizena – Voice Commenting on Google Docs

Over the weekend a reader posted the following message on the Free Technology for Teachers Facebook page, Hey Richard, would you be able to recommend a free site for audio feedack to students? I want to record my feedback on essays and have kids listen. Don’t know where to start. Is it an audio file […]

How to Create Custom Word Clouds

Word cloud generators provide students with a nice way to visualize the most frequently used words in a passage of text. There are plenty of word cloud creation tools on the web. There is even a Google Docs Add-on for making word clouds. One relatively newer tool for making word clouds is found at WordClouds.com. […]

How to Use JoeZoo Express – A Google Docs Add-on for Grading Writing

JoeZoo Express is a powerful Google Docs Add-on that can help you more efficiently comment on your students’ writing in Google Documents. JoeZoo enables you to give feedback on students’ Google Documents by simply highlighting text then selecting feedback statements from a huge menu of feedback statements. You can use standard feedback statements provided by JoeZoo […]

Kaizena for iPad – Add Voice Notes to Students’ Printed Documents

Kaizena is a great tool for adding voice comments to your students’ documents and slides. When Kaizena originally launched it was designed for adding comments to Google Documents and Google Slides in the Chrome web browser. It then expanded to add support for Word files and PDFs. The latest update to Kaizena introduces support for […]

100 Google Apps Tutorial Videos

Often when I’m stuck on a technical problem all I need to get myself over the hurdle is just a quick tip. That’s why when I started making ed tech tutorial videos I made a conscious effort to keep them short and sweet. My YouTube channel now has more than 400 tutorial videos including 100 […]

A Short Overview of Workflow in Google Classroom

This week I wrapped up a series of workshops that I facilitated for a local school district that is transitioning to Google Apps for Education. To synthesize how everything in Google Apps for Education, particularly Google Classroom, can work together I created a short workflow list. The Google Classroom workflow list has three sections covering the […]

Skip the Spreadsheet, Use This Add-on to Create Google Docs Word Clouds

This morning I received an email from a reader who had heard that there was a way to create word clouds in a Google Spreadsheet, but needed a little help doing that. She was worried about how to get all of the words in a document into a spreadsheet in an easy manner. My suggestion […]

How to Use Google Slides to Crop and Filter Images

This week Google made the Nik collection free to all users. The Nik collection is a set of plug-ins for desktop editing tools like Photoshop and Aperture. While those tools are powerful they are probably more than most of need for editing images that we’ll put into slideshows, collages, or documents. Google Slides and Google Documents […]

JoeZoo Express Makes It Easy to Grade in Google Docs

JoeZoo Express is a free Google Docs Add-on that could change the way that you grade students’ work in Google Documents. JoeZoo enables you to give feedback on students’ Google Documents by simply highlighting text then selecting feedback statements from a huge menu of options. For example, in my sample document I highlighted text then […]

Three Helpful Google Docs Updates Released This Week

This week the Google Docs team released three updates. All three updates have potential to be useful in school settings. First, Google Docs in your web browser and in the Android app now has a document outlining tool. The outline tool will recognize headers within your documents and create an outline based upon those headers […]

3 Google Docs Options First Time Users Often Ask About

Earlier this week I led a short workshop for first-time Google Docs users in a school district near my home. I have facilitated these kinds of workshops on a regular basis for the last seven years. Over those years I’ve compiled a list of the questions most frequently asked by new users. Here are three […]

Check Out the New Google Docs & Slides Templates

This week Google added some new templates to the Google Docs, Slides, and Sheets template galleries. The most notable of these templates for students and teachers are the new book report template and the new science project template. The templates can be found and modified in your web browser or in the Google Docs, Slides, […]

How to Make Copies of Google Docs That Aren’t Directly Shared With You

On a fairly regular basis I share charts and other digital hand-outs that I have created in Google Documents. For example, I recently shared this chart comparing student blogging tools and this chart comparing multimedia timeline creation tools. When I share those charts I publish them as Google Documents marked as “view only.” If you […]

Improved Voice Commands and More New Google Apps Features Released This Week

A few months ago Google adding voice typing as a native feature in Google Docs. This week they improved the voice typing feature by adding a slew of new commands. You can now use voice commands to do things like add and edit tables, select and highlight text, and format text. A complete list of […]

How to Use Find & Replace in Google Docs

The latest addition to my playlist of more than 90 Google Apps tutorials videos addresses a question that I received in my email this morning and probably receive every few weeks. That question is, “does Google Docs have a ‘find and replace’ function?” The answer is yes. You can locate “find and replace” in Google […]

New Commenting Options in Google Slides, Sheets, Docs Mobile Apps

If you have run updates on your iPad or Android tablet in the last 24 hours you might have noticed some new commenting options in Google Docs, Slides, and Sheets. If you haven’t run updates, you will want to after learning about the new commenting features. Google Docs, Slides, and Sheets for iOS and Android […]

Stride Labs Helps You Keep Track of Updates to Your Google Documents

Stride Labs is a service that helps you keep track of changes to documents in your Google Drive, Box, and Dropbox accounts. Rather than having to open a document and look at the revision history or the comments, Stride will notify you of updates to your documents. Within your Stride Labs account you can create […]

You Can Write Music in Google Docs

As I do every year, I am taking this week to relax, recharge, and ski with friends. While I’m away I will be re-running the most popular posts of the year. This was one of the most popular posts in October, 2015. VexTab Music Notation is a Google Documents Add-on that lets you write music […]